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C

Changing a Grade

Change of grade forms can be used to update a student’s grade after a semester has ended.  This may be due to extenuating circumstances or data entry errors.  Grade changes can be requested through the end of the subsequent term. When using the OnBase grade change form, all grade change forms are automatically submitted to the division dean for approval.  

Reminders:

Once the expiration date for an incomplete (or I) passes, students will be automatically awarded an F. Should you need to update the grade after that point, submit a grade change from. 

Step 1

Open OnBase in MySCC

OnBase Dashboard Icon

Step 2

Select the menu at the top left

Three lines indicating the menu drop-down.

Step 3

Select “New Form”

Document Retrieval menu with New Form Highlighted

Step 4

Choose the Change of Grade form

New Form listing with Change of Grade highlighted.

Step 5

Enter all fields


Click Submit when finished.

Change of Grade request form, with inputs for student and course information.


Questions? Please submit a Help Ticket to SCC E-Learning (under "Select Type of Help," choose "Moodle Assistance")

E

Entering a Graduation application for your advisees

Reminders:

Information entered on this form will NOT update student record information.

  • Name, address, and other updates to student records must be made through Admissions.

  • Updates to records that need to be reflected on existing grad apps must be communicated to the Registrar's Office.

  • Applications submitted for students with incorrect inactive program information, may be denied.

 

Step 1

Open OnBase in MySCC

OnBase Dashboard Icon

Step 2

Select the menu at the top left

Three lines indicating the menu drop-down.

Step 3

Select “New Form”

Document Retrieval menu with New Form Highlighted

Step 4

Choose the Application for Graduation form

New Form listing with Application for Graduation highlighted.

Step 5

All field information must be discussed and confirmed with the student before submission


Do not enter guesstimates or assumptions of student's responses. This may lead to inflated guest expectations and incorrect diplomas.


Enter all fields according to student's response

Graduation Application request form, with inputs for student and course information.Graduation Application request form, with inputs for student and course information.


Questions? Please submit a Help Ticket to SCC E-Learning (under "Select Type of Help," choose "Moodle Assistance")

H

How to Print to OnBase

Step 1

Open document needed to print to OnBase (PDF, Word Doc, etc.)


Select File < Print (or Control & P together)

File dropdown from windows explorer with Print highlighted

Step 2

Choose "Hyland Software Virtual Printer" as the Printer

This option must be set up by IT beforehand

Print options window with printer selection highlighted.

Step 3

Click Print. OnBase will pop up requesting input.


Choose Type Group or leave All


Choose Type (Category)


Enter 7 digit student ID in the keywords


Hit the tab (or click outside ID box) & fields should auto-populate that correspond to that ID

OnBase input window for print options and settings.

Step 4

Make any rotations/page moves/etc. needed at the top (Can be done after import as well)


Click Import

Page rotation options from OnBase printing tool.

Step 5

Once done, an "Import successful" message will pop up

OnBase import successful confirmation box.

Step 6

If the setting is on, the OnBase document view will pop up


Top of document will show category , ID, and date indexed under

OnBase document preview showing how the page will display.


Questions? Please submit a Help Ticket to SCC E-Learning (under "Select Type of Help," choose "Moodle Assistance")

S

Submitting a Course Substitution

Reminders: 

Running a program EVAL before requesting a sub is always recommended to avoid unnecessary requests. Requests go directly to the Divisional Dean first.

  • If approved by the Dean, it will be forwarded to the Registrar's Office to be processed.

  • If the request is unable to be entered (due to the student not having the program, the course already sitting in the section requested from an auto-sub or previous request, etc.) the request may be denied by the RO.

The category (Humanities, Social Behavioral, Natural Sciences, etc.) of a GenEd course can be determined by the GenEd Matrix provided by the NC Community College System.

 

Step 1

Open OnBase in MySCC

OnBase Dashboard Icon

Step 2

Select the menu at the top left

Three lines indicating the menu drop-down.

Step 3

Select “New Form”

Document Retrieval menu with New Form Highlighted

Step 4

Choose the Course Substitution Request form

New Form listing with Course Substitution Request highlighted.

Step 5

Complete form fields


Click Submit

Course Substitution request form, with inputs for student and course information.


Questions? Please submit a Help Ticket to SCC E-Learning (under "Select Type of Help," choose "Moodle Assistance")

Submitting an Administrative Withdrawal

Reminders:

No-shows must be marked on the Self-Service Final Grading tab. No-shows cannot be AW'd. Student requests must be completed by students through MySCC. Per policy, AW's should be requested after consecutive absences of 2 weeks in a 16-week course OR 1 week in shorter courses

 

Step 1

Open OnBase in MySCC

OnBase Dashboard Icon

Step 2

Select the menu at the top left

Three lines indicating the menu drop-down.

Step 3

Select “New Form”

Document Retrieval menu with New Form Highlighted

Step 4

Choose the Administrative Withdrawal form

New Form listing with Administrative Withdrawal highlighted.

Step 5

Complete form fields


Click Submit when finished.

Administrative Withdrawal request form, with inputs for student and course information.


Questions? Please submit a Help Ticket to SCC E-Learning (under "Select Type of Help," choose "Moodle Assistance")

Submitting Last Day of Attendance for Student Withdrawal ( Email Request)

Step 1

Open SCC Email Account - Find OnBase LDA request email. Click the blue link in the second line of the email.

Example email for last day of attendance withdrawl.

Step 2

A new tab will open with the OnBase application - login using your MySCC credentials

•This login should use only the part BEFORE the @ in your email to log in

•Same password

OnBase login page from direct email link.

Step 3

Your OnBase folder will open and show the ONE LDA request linked from the email. The form reference in the email should be highlighted in blue and show a preview box of the tan and navy form.


Notice that this form link opens "Work Folder" on the left-hand side. To open the folder of ALL your LDA requests, click Life Cycle View, (open Drop/Withdraw from Course folder if not already), and click on Request for Last Day Attended folder. ALL LDA requests in your folder will now be listed on the right side.

OnBase options drop-down with request for Last Day Attended form highlighted.

Step 4

In the form, enter LDA information in the bottom box.


There will only be one check mark for the course requested on that form. Only one check mark per form. Labs will have separate forms. Do not edit check marks.


Enter information for #1 and If Yes, enter the date on #2

Last Day Attended request form, with inputs for student and course information.

Step 5

Hit SAVE on #3 to attach the entry to the form


*This does NOT submit the form. It saves entries to the form. If not saved, the form will remain blank when exited.

Save icon on form page.

Step 6

To submit the completed form, hit “SubmitForm” at the bottom of your form inbox. The form will disappear from your list.

Submit form option from the completed form page.


Questions? Please submit a Help Ticket to SCC E-Learning (under "Select Type of Help," choose "Moodle Assistance")

Submitting Last Day of Attendance for Student Initiated Withdrawals

Step 1

Open OnBase in MySCC

OnBase Dashboard Icon

Step 2

Select the menu at the top left

Three lines indicating the menu drop-down.

Step 3

Select “Open Workflow” (Note this will open a new window – pop-up blockers will cause issues)

Document Retrieval menu with New Form Highlighted

Step 4

Check that “Life Cycle View” is selected and click the ARROW next to “Drop/Withdraw from courses”

OnBase options drop-down with request for Drop/Withdraw form highlighted.

Step 5

Select “Request for Last Day Attended” *This will open the "Work Folder" instead of Life Cycle View

Request for last Day attended form work order.

Step 6

All forms in your LDA box will appear in the list. Select one to preview.

LDA inbox

Step 7

In the form, enter information in the bottom box.

*There will only be one check mark for the course requested on that form. Only one checkmark per-form. Do not edit check marks.

Enter information for #1( If Yes, enter the date on#2) Hit SAVE on #3 to attach the entry to the form *This does NOT submit the form.

Last Day Attended request form, with inputs for student and course information.

Step 8

To submit the completed form, hit “Submit Form” at the bottom of your form inbox. The form will disappear from your list.

Submit form highlighted on LDA inbox.


Questions? Please submit a Help Ticket to SCC E-Learning (under "Select Type of Help," choose "Moodle Assistance")